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100+ Women Who Care Caledon

BYLAWS

Effec􀆟ve January 1, 2025

Ar􀆟cle I. Name

The official name of this organiza􀆟on is 100+ Women Who Care Caledon (referred to herein as 100

WWCC).

Ar􀆟cle 2. Purpose

100 WWCC was launched in Caledon, Ontario in 2017. It is based on the simple concept of bringing

women together to make a large financial impact on their community. Members, or teams of members,

commit to a quarterly contribu􀆟on of $100 to a selected registered charity serving Caledon. 100+

members/teams x $100 per member/team = impact award of $10,000+.

100 WWCC is not organized for the benefit of any one person or business. It is organized for charitable

purposes. While faith based organiza􀆟ons may be eligible chari􀆟es, there is no implied affilia􀆟on

between any such faith based organiza􀆟on and 100 WWCC.

Ar􀆟cle 3. Poli􀆟cal Ac􀆟vity

None of the ac􀆟vi􀆟es of 100 WWCC shall be associated with any poli􀆟cal party, propaganda, or

otherwise a􀆩emp􀆟ng to influence legisla􀆟on. 100 WWCC shall not par􀆟cipate in or intervene in any

poli􀆟cal campaign on behalf of or in opposi􀆟on to any candidate for poli􀆟cal office.

Ar􀆟cle 4. Membership

Members, or teams of up to four (4) members, of 100 WWCC commit to making an annual dona􀆟on of

$400 – given directly to local chari􀆟es and non-profits serving Caledon, Ontario. Members shall fulfill

their dona􀆟on commitment even if they do not: (a) a􀆩end the quarterly mee􀆟ng, or (b) vote for the

charity selected by the majority vote to receive the quarterly impact award.

Membership is con􀆟nuous as long as the member remains current with quarterly contribu􀆟ons. A

member may cancel her membership at any 􀆟me by giving no􀆟ce to the Execu􀆟ve. Membership may be

automa􀆟cally terminated for a member who misses two quarterly dona􀆟ons within a one year period.

Members’ name may be included in a 100 WWCC Membership Directory with member approval.

Ar􀆟cle 5. Quarterly Membership Mee􀆟ngs

Membership mee􀆟ngs are held four 􀆟mes per year. During each mee􀆟ng, three eligible chari􀆟es make a

presenta􀆟on to the membership and one charity is selected by majority vote of the membership

a􀆩ending that mee􀆟ng to receive the organiza􀆟on’s quarterly impact award.

Each mee􀆟ng is one hour in length.

No􀆟ce of the dates, 􀆟mes, and loca􀆟ons of quarterly mee􀆟ngs will be announced via e-mail and

published on the 100 WWCC website and social media.

Ar􀆟cle 6. Quarterly Dona􀆟on

(a) Eligible Chari􀆟es. To be eligible for considera􀆟on, a charity must be nominated by a member who is

current with quarterly contribu􀆟ons. For members who are part of a team, the en􀆟re team must be

current with quarterly contribu􀆟ons. The charity must serve Caledon, Ontario and have registered

charity status. To be eligible for considera􀆟on, a nominated charity must agree to:

1. make a five (5) minute presenta􀆟on to the membership and respond to ques􀆟ons at any quarterly

mee􀆟ng where they are selected for considera􀆟on,

2. acknowledge that the funds received will not be used for general administra􀆟ve purposes,

3. sign a non-disclosure form confirming they will NOT use the names of members for future solicita􀆟ons

nor give the informa􀆟on out to the public, and

4. if selected for the quarterly dona􀆟on, provide tax receipts to members acknowledging their gi􀅌 for tax

purposes and return to the next quarterly mee􀆟ng to inform members about the impact their gi􀅌 has

made toward helping that charity serve the community.

The Execu􀆟ve will confirm eligibility of nominated chari􀆟es. Three chari􀆟es will be randomly drawn

(witnessed by Execu􀆟ve) one week before mee􀆟ng, once nomina􀆟ons are closed. Chari􀆟es not drawn to

present at the mee􀆟ng will be put back into the draw for the following mee􀆟ng at the will of the

nomina􀆟ng member. Chari􀆟es that present at the mee􀆟ng and do not receive the quarterly dona􀆟on,

will not be eligible to present at the next mee􀆟ng. The are eligible to be re-nominated for the 2nd

mee􀆟ng beyond their last presenta􀆟on.

(b) Vo􀆟ng. A vo􀆟ng ballot is distributed to individual members and one per team at the mee􀆟ng during

registra􀆟on.

Following the three presenta􀆟ons at the quarterly mee􀆟ng, members (individuals and teams) vote

confiden􀆟ally for one of the three presen􀆟ng chari􀆟es to receive our quarterly dona􀆟on. The charity

with the majority vote will be the recipient of that quarter’s dona􀆟on. In the event of a 􀆟e, individual

members of the Execu􀆟ve will revote confiden􀆟ally between the tying chari􀆟es to determine, by

majority vote, the recipient of our quarterly impact award.

(c) Previous Recipients. One year a􀅌er receiving an impact award, a member may nominate that charity

for reconsidera􀆟on.

Ar􀆟cle 7. Execu􀆟ve

(a) General Powers and Specific Responsibili􀆟es. The ac􀆟vi􀆟es and affairs of 100 WWCC shall be

managed by or under the direc􀆟on of the Execu􀆟ve. The Execu􀆟ve will have the power to nominate,

appoint and remove all Execu􀆟ve members and to establish the overall policy framework for the

organiza􀆟on in rela􀆟on to performance and responsibili􀆟es consistent with the organiza􀆟on’s mission

and with these bylaws. In addi􀆟on to these general powers, the Execu􀆟ve shall be responsible for:

1. Planning and coordina􀆟ng quarterly membership mee􀆟ngs, including procurement of venue and food

dona􀆟ons;

2. Ve􀆫ng chari􀆟es;

3. Maintaining and distribu􀆟ng quarterly vo􀆟ng ballots;

4. Par􀆟cipa􀆟ng in quarterly membership mee􀆟ngs by assis􀆟ng with set-up and tear down, arranging for

signage, welcoming and registering members and guests, emceeing, distribu􀆟ng, collec􀆟ng and coun􀆟ng

ballots;

5. Procuring member volunteers and chairing commi􀆩ees;

6. Researching, recommending, se􀆫ng up, and maintaining electronic tools and capabili􀆟es that allow

the organiza􀆟on to grow and carry out its mission;

7. Distribu􀆟ng membership and community messages, including maintaining the organiza􀆟on’s website,

social media, and e-mail content;

8. Maintaining records for contrac􀆟ng with vendors, regulatory agencies, and other organiza􀆟ons;

9. Strategic planning for the organiza􀆟on; and

10. Onboarding new Execu􀆟ve members.

(b) Number of Execu􀆟ve members. The number of Execu􀆟ve members of the organiza􀆟on shall be not

less than four (4) nor more than six (6) un􀆟l changed by amendment to these bylaws by a two-thirds

vote of all exis􀆟ng Execu􀆟ve members.

(c) Execu􀆟ve Commi􀆩ee. The Execu􀆟ve commi􀆩ee of 100 WWCC will include the following posi􀆟ons.

Chair. The Chair has primary responsibility for providing leadership to the Execu􀆟ve, guiding organiza􀆟on

ac􀆟vi􀆟es with respect to organiza􀆟onal priori􀆟es, and responding to inquiries from members and other

individuals and organiza􀆟ons.

Vice Chair. The Vice Chair has primary responsibility for assis􀆟ng the Chair with providing leadership and

guidance to the organiza􀆟on and responding to inquiries from members and other individuals and

organiza􀆟ons.

Secretary Treasurer. The Secretary has primary responsibility for maintaining bylaws, minutes, and

procedures. The Treasurer has primary responsibility for maintaining accurate membership, registra􀆟on,

and giving records, delivering quarterly dona􀆟ons and other contribu􀆟ons to chari􀆟es, and in

conjunc􀆟on with the Chair, following up with chari􀆟es for giving statements and non-solicita􀆟on

reminders.

Members At Large. All other execu􀆟ve members will be considered Members At Large. In addi􀆟on to the

General Powers and Specific Responsibili􀆟es listed in subsec􀆟on (a), Members At Large shall assist the

Execu􀆟ve Commi􀆩ee, as needed.

(d) Execu􀆟ve Mee􀆟ngs. The Execu􀆟ve shall hold at least two (2) mee􀆟ngs every calendar year. Execu􀆟ve

mee􀆟ngs may be held in person or electronically. Special mee􀆟ngs of the Execu􀆟ve, for any purpose,

may be called at any 􀆟me by the Chair or any two Execu􀆟ve members.

(e) Quorum. Two-thirds of the number of all Execu􀆟ve members then serving shall cons􀆟tute a quorum

for the transac􀆟on of business. The Execu􀆟ve shall in all cases seek to deliberate and rule on the basis of

consensus, and where complete consensus is not possible, no binding decision of the Execu􀆟ve may be

made by less than a majority of all Execu􀆟ve members then serving.

(f) Ac􀆟on without a mee􀆟ng. Any ac􀆟on required or permi􀆩ed to be taken by the Execu􀆟ve may be

taken without a mee􀆟ng if two-thirds of all members of the Execu􀆟ve consent in wri􀆟ng to that ac􀆟on.

Any ac􀆟on by wri􀆩en consent will have the same force and effect as any other validly approved ac􀆟on of

the Execu􀆟ve.

(g) Volunteers and Commi􀆩ees of the Execu􀆟ve. Volunteers may be u􀆟lized to help carry out the

responsibili􀆟es of the Execu􀆟ve. The Execu􀆟ve may create one or more Commi􀆩ees of the Execu􀆟ve,

each consis􀆟ng of one or more members, to serve as commi􀆩ee coordinators at the pleasure of the

Execu􀆟ve. Commi􀆩ees may not vote to fill vacancies of the Execu􀆟ve or any commi􀆩ee coordinator

posi􀆟on, amend or repeal bylaws, adopt new bylaws, appoint any other Commi􀆩ees of the Execu􀆟ve, or

terminate the appointment of Execu􀆟ve or commi􀆩ee coordinators. Mee􀆟ngs and ac􀆟ons of the

Commi􀆩ees of the Execu􀆟ve shall be governed by, held, and taken in accordance with the provisions of

these bylaws

Ar􀆟cle 8. Dissolu􀆟on

100 WWCC may be dissolved only with authoriza􀆟on by its Execu􀆟ve. Upon dissolu􀆟on or other

termina􀆟on of 100 WWCC, all remaining assets of 100 WWCC, a􀅌er payment in full of all its debts,

obliga􀆟ons, and necessary final expenses, or a􀅌er the making of adequate provisions therefore, will be

distributed to one or more of the registered chari􀆟es organiza􀆟ons on the ac􀆟ve Nominated Chari􀆟es list

as chosen by a majority of the then exis􀆟ng Execu􀆟ve